Site Audit Photo Requirements
Read through these instructions and take photos of all components for all HVAC and Lighting audits.
The following list of pictures should be taken for each Site Audit.
The specified labels, as listed below, should be used and included within each picture.
In order to include the proper ‘Labeling’ within each picture, please gather the following materials, and follow these instructions on how to properly display them.
1. Print this file
2. Purchase heavyweight clear sheet protector, Wet Erase Markers, Cardboard Backer and a 20# Magnet
a. Sheet Protector Office Depot/Max 233256
b. Wet Erase Marker Office Depot/Max 16665
c. Cardboard Backer Office Depot/Max
d. 45# Magnet Home Depot/Max 455521 (recommend more than one)
3. Insert both sheets (printed side out), separated by a cardboard backer into the sheet protector.
4. Top uses;
a. Quick reference (left hand side) for the equipment label
b. Back side has the minimum picture requirements (you can take more – it’s recommended)
c. Prop it on top of a thermostat before taking the picture
d. Using the magnet, stick it to the chiller, boiler, electrical panel, or time clock, etc.…
e. Write the BE#, take a picture of the sheet with a sequence of pictures of the property.
All pictures shall be clear and text shall be legible.
All pictures shall include the equipment label and Building ID
Conditional Pictures – these are pictures that words cannot describe, these are pictures that help describe the current condition of the property or equipment.
Do your best to keep pictures grouped (Thermostats, Rooftop Equipment, Control Panels, Lighting, etc.). It is understood that this will not always be possible, however we ask for good faith efforts, thank you, and remember, a picture can save a costly return trip back.
Naming Standards for Labels:
Use the following tagging schema when the equipment is not labeled replacing the ** with the sequence number i.e. 01, 02, 03, 10, 20, 50, up to 99.
Air Handler Unit > AHU**
Building Entity # > ######
Chiller > CH**
Condensing Unit > CU**
Control Panel > CP**
Doors Lobby > DL**
Electric Duct Heater > EDH**
Electrical Panel > EP**
Fan Coil Unit > FCU**
Gas Heaters > GH**
House Elec. Disconnect > HED**
Light Fixture Exterior > LFX**
Light Fixture Interior > LFI**
Main Dist. Panel > MDP**
Rooftop Units > RTU**
Time Clock > TC**
Utility Meter > UM**
Window Unit > WU**